The New Outlook is being rolled out and Microsoft have made some changes to the way you find and view your shared mailboxes. This short How To guide will show you how to locate these shared mailboxes, ensuring you don’t miss those important emails!
Email signatures are important and have a number of purposes. A well designed signature can be a real benefit to your company brand. They also provide all your contact details, can be used to help with marketing campaigns, and if you’re a business, provide important required information about your company registration. Here’s some guidance on adding signatures in Outlook.
In Outlook, the Conflicts folder is like a record of problems when your emails don’t sync well with the mail server. If there’s trouble syncing, you might end up with extra copies of the same email. These issues get listed in the Sync Issues folder. You wouldn’t often need to look in this folder, but over time it can get quite big, so you might occasionally need to see it to empty some space.
If you find yourself wanting to change the default font for your Microsoft Outlook emails or perhaps want to unify the style as a part of a broader branding effort, there is a quick way to do it.
If you’ve ever struggled with your mailbox storage filling up, this guide is here to assist you. We’ll provide you with easy steps and tips to declutter your Outlook, manage attachments, and create more space. By following our easy-to-understand instructions, you’ll be able to optimise your Outlook experience and enjoy a cleaner, more organized mailbox.
If you need to search for emails, Outlook is pretty good, but it has its limits. Not least of all, it only goes back so far. When you search in Outlook desktop it’s looking through the emails that it has downloaded and cached on your computer, which is usually no more than 2 years worth, maybe less. If you need to search further back, you’ll need to get into the webmail version, which will display all results from your mailbox.
Have you noticed that every time you create a meeting in Outlook and invite someone else it always creates a Teams meeting as well? This can be 1) useful if you use Teams a lot, 2) a bit annoying if you don’t, it’s just a reminder or an in-person meeting or 3) inconvenient if you use Zoom or other meeting plugins because Teams gets primacy and attendees may join the wrong meeting.
Everyone has their own preferred browser, but if that’s not Edge then Outlook may have started opening links in emails in Edge regardless of your preferred choice. Setting another browser as default does not override this behaviour.
If you are sending an Office document to someone, you might want to consider removing the meta data from it, particularly if you have collaborated on it with lots of different people. Perhaps it’s a contract template you worked on with your lawyers or something else with sensitive history. Meta data contains all of the details about when the document was created and who edited it. That might not be information you wish to share!
Whether you want to sort emails by date, categorize them, or filter them by sender, changing your view settings can enhance your productivity. With just a few simple steps, you can easily configure your view settings in Outlook to optimize your email workflow and stay organised.
Outlook is a popular email client developed by Microsoft, known for its robust features and user-friendly interface. By setting Outlook as your default mail application, you can enjoy a seamless email experience and easily manage your emails, contacts, and calendar events.
The modern Office apps come with all sorts of great features not previously available, and Versioning (alongside AutoSave) is one of those. If your files are saved in OneDrive or SharePoint it’s a great way of rolling back changes or comparing different iterations of your documents, spreadsheets or presentations.
Office documents can be saved in a variety of file formats, but only one version works with the full modern features of Office, including syncing with OneDrive and SharePoint online, plus versioning.
If you have a meeting room, multiple rooms, or another resource you share that needs to be booked out, there’s a really useful solution in Microsoft 365 call a Resource Mailbox you can use to manage the bookings automatically.
If you have Send As or Send On Behalf Of permissions on another mailbox or distribution group in Office 365, you can send emails from that address in Outlook. There are couple of simple steps you’ll need to take before you can do this.
Save as you go. If ever there was a golden rule of working with computers, this is it. Anyone who has ever worked on a document before losing their progress to an application crash or power cut knows only too well the dangers of not saving your work. So the introduction of Auto Save in Office seems to be, on the face of it, an absolute gem. But how does it work and what if you need to turn it off?
Over time, you may start to build up a nice set of Auto Correct customisations and shortcuts in Office on your PC. If you are setting yourself up on a new PC, or perhaps even just a new profile for a PC migration (for example from a Server Domain to Microsoft 365 Azure AD) then you’ll want to take any customisations you have made with you.
If you have access to multiple mailboxes, and you’re used to using Outlook where you can see them all together, it’s not immediately obvious how to see them all when using Outlook on the web. But, it’s easy!
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