The Macnamara Blog
DLP Icon
Uncategorized

Data Loss Prevention Policies in M365

Data Loss Prevention (DLP) policies in Microsoft 365 (M365) are useful security measures designed to monitor or prevent legitimate, inadvertent or malicious sharing of sensitive information outside of an organisation. As companies have moved away from on-premises servers for file storage towards M365 SharePoint and OneDrive, more and more are using it to save all their company data. But many business are not using the full range of functionality and background security features that make M365 a truly powerful modern tool for work and collaboration.

Read More »
Geoff Courts 13 September 2024
Best practices

How To Set Up Signatures In Outlook

Email signatures are important and have a number of purposes. A well designed signature can be a real benefit to your company brand. They also provide all your contact details, can be used to help with marketing campaigns, and if you’re a business, provide important required information about your company registration. Here’s some guidance on adding signatures in Outlook.

Read More »
Geoff Courts 5 April 2024
copilot-logo
Information Management

Copilot for Microsoft 365

Copilot for Microsoft 365 is here and in general release. This post is a summary (not by Copilot, but by us!) of some introductory documentation from Microsoft Learn on what it is, how it works, and how you can incorporate it into your Microsoft 365 experience.

Read More »
Geoff Courts 16 January 2024
Unlocked Padlock
Best practices

Why You Shouldn’t Mix Personal and Business Browsing

Using browser profiles is extremely useful. It allows you to sign in on multiple devices and get the same bookmarks, passwords, and history across your devices. BUT, you should never use the same profile for work that you use for your personal browsing, and for good reason.

Read More »
Geoff Courts 8 November 2023
Teams Phone
Microsoft 365 Apps

How To Configure Your Teams Phone Settings

If you use Teams for your phone system, you get quite a lot of control over your own account to set up things like voicemail and forwarding. This is particularly useful if you are going on leave and want to either set all your calls to go to voicemail or redirect them to someone else. You can customise your voicemail greeting in much the same way as you set an Out Of Office auto reply on your emails.

Read More »
Geoff Courts 11 October 2023
Outlook
How-To

How To Run an Advanced Search in Outlook Web

If you need to search for emails, Outlook is pretty good, but it has its limits. Not least of all, it only goes back so far. When you search in Outlook desktop it’s looking through the emails that it has downloaded and cached on your computer, which is usually no more than 2 years worth, maybe less. If you need to search further back, you’ll need to get into the webmail version, which will display all results from your mailbox.

Read More »
Geoff Courts 12 September 2023
Outlook
How-To

How To Change Outlook Settings: Teams Meetings

Have you noticed that every time you create a meeting in Outlook and invite someone else it always creates a Teams meeting as well? This can be 1) useful if you use Teams a lot, 2) a bit annoying if you don’t, it’s just a reminder or an in-person meeting or 3) inconvenient if you use Zoom or other meeting plugins because Teams gets primacy and attendees may join the wrong meeting.

Read More »
Geoff Courts 12 September 2023
Outlook
Browsers

How To Change Outlook Settings: Default Browser

Everyone has their own preferred browser, but if that’s not Edge then Outlook may have started opening links in emails in Edge regardless of your preferred choice. Setting another browser as default does not override this behaviour.

Read More »
Geoff Courts 12 September 2023
Video Connectors
How-To

How To Identify Computer Display Ports and Cables

Choosing the right monitor for your PC, especially if you have multiple screens, can be problematic because unfortunately not all PCs and Monitors have the same port options. Some types of ports come in different sizes. If you have a multi-screen setup you might have multiple ports, but only 1 port of each of a certain type. Older PCs or laptops might also have ports that not available on newer monitors.

Read More »
Geoff Courts 8 September 2023
Bookings
How-To

How To Use Personal Bookings In Microsoft 365

Bookings in Microsoft 365 has had a little update recently. Now, in addition to having your own company bookings page, you can create one just for yourself, allowing you to send out a link to people to book an appointment with you at their convenience but using your own availability.

Read More »
Geoff Courts 4 August 2023
Metadata
How-To

How To Remove Meta Data from Office Documents

If you are sending an Office document to someone, you might want to consider removing the meta data from it, particularly if you have collaborated on it with lots of different people. Perhaps it’s a contract template you worked on with your lawyers or something else with sensitive history. Meta data contains all of the details about when the document was created and who edited it. That might not be information you wish to share!

Read More »
Geoff Courts 19 July 2023
Email Signature
Best practices

Why Use Managed Email Signatures?

While email signatures are not (let’s face it) the most glamourous aspect of IT, they are however often overlooked and under-appreciated. Not only can they be great for branding, they can even be used as an important element of your company security. There are also some regulatory reasons to have a signature on company emails too. ‘How can my email signature contribute to my security’ you ask? Good question!

Read More »
Geoff Courts 13 July 2023
Windows 11
How-To

How To Personalise Windows 11

Windows 11 has been out for a while and it’s a great update (in our opinion) to Windows 10. But as with any operating system, getting the most out of it requires a little bit of effort to make it work for you. This could be as simple as changing the colour scheme to make it more pleasing on your eyes, or going further by customising the start menu or Explorer to put the things you use most within a few clicks.

Read More »
Geoff Courts 7 July 2023
ChatGPT CE
Cloud Services

What Does ChatGPT Know About Cyber Essentials?

A day doesn’t go by when AI, and ChatGPT in particular, are not in the news. The Large Language Model (LLM) has absorbed every word on the internet up to the year 2021 and as a result it’s able to answer all manner of questions as well as write content for you based on the simplest of queries. It even threatens the once dominant status of Google as THE go to source of information. Curious, I asked it why Cyber Essentials is good for small business. Here’s what it said.

Read More »
Geoff Courts 31 May 2023
recycle bin
How-To

How To Recover Files From The SharePoint Recycle Bin

If you accidentally delete files from SharePoint or OneDrive, it’s not immediately obvious where you would go to recover them, especially if you are used to accessing them as synced files on your computer, as they do not get sent to the normal recycle bin. Here, we’ll quickly show you how to you can easily recover them.

Read More »
Geoff Courts 26 May 2023
OneDrive
Microsoft 365 Apps

What Do The OneDrive Sync Icons Mean?

The OneDrive app is a great tool to sync your files from OneDrive and SharePoint, but it can occasionally run into problems. Luckily, it’s very good at telling you if you know what to look for! Here, we’ll look at the most commonly seen icons and what they mean.

Read More »
Geoff Courts 25 May 2023
Previous Versions
How-To

How To Use Versions In Office

The modern Office apps come with all sorts of great features not previously available, and Versioning (alongside AutoSave) is one of those. If your files are saved in OneDrive or SharePoint it’s a great way of rolling back changes or comparing different iterations of your documents, spreadsheets or presentations.

Read More »
Geoff Courts 4 May 2023
Celebrating 20 Years 2003 - 2023
Celebrating 20 Years 2003-2023

Celebrating 20 Years 2003 – 2023: A Look Back

2023 marks a milestone for Macnamara, at 20 years since the company was founded, way back in 2003, by Ciaran, with a view to bringing the world of enterprise IT to the SME market. In 20 years a lot has changed in technology, but that same commitment to outstanding service hasn’t. We take a look back at some of the history of the company and how we ended up where we are today.

Read More »
Geoff Courts 14 March 2023
Outlook
How-To

How to use a Meeting Room Resource Mailbox

If you have a meeting room, multiple rooms, or another resource you share that needs to be booked out, there’s a really useful solution in Microsoft 365 call a Resource Mailbox you can use to manage the bookings automatically.

Read More »
Geoff Courts 21 February 2023
Scroll to Top