OneDrive is a couple of different things. It’s the personal storage you get in Microsoft 365 and Outlook.com accounts. It’s also the name of the App that runs on your PC that syncs these files to your computer (as well as SharePoint files). But what is OneDrive Backup and how do you use it?
Sometimes it’s useful to have your SharePoint folders synced to your computer so you can access your data directly in Explorer. Syncing is easy, but there are a couple of things to bear in mind.
Syncing your OneDrive and SharePoint content to your PC is a useful way of accessing your data in the familiar Windows Explorer (or Mac Finder) view. It’s also a great way to work on items offline as you can sync in advance of travelling. But, there is a cost in terms of the background processing, especially if you have a large number of items in your OneDrive or SharePoint libraries.
If you have Send As or Send On Behalf Of permissions on another mailbox or distribution group in Office 365, you can send emails from that address in Outlook. There are couple of simple steps you’ll need to take before you can do this.
Syncing Teams or SharePoint files using OneDrive is a great way to get quick and easy access via the familiar Windows Explorer. However, over time you might end up syncing large numbers of files you don’t need or rarely ever use.
OneDrive and SharePoint files can be synced to your PC so you can access them in the familiar Windows Explorer. However, sometimes the sync may encounter problems, especially if you sync a large number of files. If this happens, you might to occasionally reset the cache OneDrive uses to keep track of changes.
You may sometimes have a need to share a particular folder in your mailbox with another person in your organisation, without wanting to share your entire mailbox.
Password management can be a bit of a nightmare. We’re always told to use complex passwords that are hard to guess, and to never re-use passwords. But, in practice this can be a challenge to remember them all! Most of us may have dozens if not hundreds of online services that require a username and password to access. How on Earth are we supposed to have a different complex password for them all and be expected to remember them without writing them down?
The good news is, you don’t have to remember them, or write them down!
Online Archives are a great way to increase your mailbox storage in Microsoft 365 but they have some drawbacks, most notably for backup and retention. If you need to delete your archives for compliance but don’t want to lose the mail, you will need to move the archived emails back into your main inbox.
If you have access to shared mailboxes and you need to view these in Outlook on your mobile, you don’t need to know the username and password for those accounts. You can add them using your existing delegated access rights.
When was the last time you received a fax? Possibly never. But, it might surprise some of you to know that millions of faxes get sent every day. In Germany, Japan and the US especially, they are alive and well, if not so much here in the UK. But how are they used in Phishing?
Save as you go. If ever there was a golden rule of working with computers, this is it. Anyone who has ever worked on a document before losing their progress to an application crash or power cut knows only too well the dangers of not saving your work. So the introduction of Auto Save in Office seems to be, on the face of it, an absolute gem. But how does it work and what if you need to turn it off?
Windows Hello allows you to unlock your PC or Laptop using a PIN instead of a password, or if you have biometric inputs, facial recognition or a fingerprint. This is considered more secure than a password, even though it’s less complex, because it’s unique to the device you are using, and doesn’t leave the device to be authenticated somewhere else.
Universal print is a way to deploy printers in your organisation without the need to have a dedicated print server in your office. If you have printers in the cloud managed through Universal Print, adding a new printer is easy.
Over time, you may start to build up a nice set of Auto Correct customisations and shortcuts in Office on your PC. If you are setting yourself up on a new PC, or perhaps even just a new profile for a PC migration (for example from a Server Domain to Microsoft 365 Azure AD) then you’ll want to take any customisations you have made with you.
Signing into Edge using your Office 365 email account is a great way to securely access your company data without having to repeatedly sign into Office 365.
Most modern applications work with 2 Factor Authentication, but some older (or, ‘legacy’) applications do not support this modern sign in method. Instead, if you need to connect one of these applications to your Microsoft 365 account, you will need to use a specially generated password called an ‘App Password’
Windows has always had a core stack of useful shortcuts for copy, paste and save. But there are more than just these basic shortcuts you can use to do more with Windows?
If you have a slow internet connection, or don’t want to connect to a public guest WIFI because of security concerns, you can use your mobile as a wireless hotspot.
Continuing our expose on Phishing, let’s take a look at this real example of a common scam where you’re asked to enter bank card details to re-schedule a missed delivery.
Running out of space on your PC used to be a chore. Finding where all those hidden files were and deleting them, particularly if they related to Windows Updates, wasn’t always easy. Now that Solid State disks are commonly installed and tend to be smaller (because they are more expensive) they may fill up quickly especially if you store a lot of images, videos and (less of a problem these days with streaming) music.